Email Domain Restrictions

Created by Design Team, Modified on Mon, Apr 6 at 4:23 PM by Design Team

TABLE OF CONTENTS

Overview
How to Enable Email Domain Restrictions
Example Use Case
Managing Your Allowed Domains
Recommended Workflow for Migrating User Emails to only Allowed Domains
SSO Organizations

Overview

Email domain restrictions allow you to control which email domains can be invited to join your organization. This will allow your organization to prevent personal email accounts (like Gmail or Yahoo) from joining and thus maintain security compliance by restricting access to verified domains.

How to Enable Email Domain Restrictions

Navigate to the Organization page in Vinpoint administration.

Locate the "User Invite Restrictions" section.

Toggle "Enable Email Domain Restrictions" to the ON position.

Enter an approved email domain in the text field (e.g., acmecorp.com).

Click "Add" to save the domain to your allowed list.

Repeat for each additional domain you want to allow.

Once enabled, only email addresses from your approved domains can be invited to your organization.

Example Use Case

Scenario: Acme Corporation wants to ensure only employees with official company email addresses can access their Vinpoint workspace.

Setup:

The admin enables Email Domain Restrictions
They add acmecorp.com to the allowed domains list
They also add acme-consulting.com

Result:

Users can invite: john.smith@acmecorp.com or jane.doe@acme-consulting.com
Users cannot invite: anita26@gmail.com or contractor@othercompany.com

Managing Your Allowed Domains

To remove a domain from your allowed list, click "Remove" next to the domain name. Once removed, you will no longer be able to send invites to email addresses with that domain.

Note: Existing users with the removed domain will retain access to their accounts and can continue logging in. The restriction only applies to new invitations.

Recommended Workflow for Migrating User Emails to only Allowed Domains

Go to the Users page in administration.

Click the "Actions" button.

Select "Export User List."

Review the exported list to identify users with non-approved email domains.

Update each user's email address by either:

Requesting that users update their own email addresses to approved domains
Manually editing their user profile to use an allowed domain

SSO Organization

Note: If your organization uses Vinpoint's SSO (Single Sign-On) feature, you cannot manually enable or manage email domain restrictions from the organization page. Please contact CPH Support to enable or modify email domain restrictions for SSO-enabled organizations.